CONSTITUTION and BYLAWS

SRT BYLAWS

ARTICLE I-CHARTER

Section 1.1 - Grant.

(a)   Upon the submission of an application and recommendation of the Secretary General, the Executive Committee shall vote to consider granting a Chapter charter; and

(b)   Once granted, Chapter officers shall be elected and the results reported to the Secretary General.

Section 1.2 - Application Requirements.

The charter application shall contain the following:

(a)    The reason(s )deemed necessary for formation of a new Chapter, including the name of the proposed Chapter;

(b)   The names, addresses, telephone numbers and signatures of no less than ten (10) Members expressing their willingness to transfer their primary Chapter membership affiliation to the proposed Chapter; and

(c)    The completed application shall be forwarded to the Secretary General. 

Section 1.3 - Reactivation.

The Executive Committee shall reactivate an inactive Chapter's charter upon a written request submitted to and approved by the Secretary General. The request shall contain the following:

(a)    Names, addresses, telephone numbers and signatures of the seven (7 )Members wishing to reactivate the Chapter; and

(b)   The names of the proposed Chapter officers and other information describing the frequency of meetings to be held, meeting location, and dates.

Section 1.4 - Revocation and Inactivity.

(a)   The Executive Committee may suspend, inactivate or revoke a Chapter's charter for failure to:

(1)   Submit a Chapter annual report before the Annual Meeting as set forth in Section 2.3;

(2)   Elect officers as set forth in Article 2.3 (a); or

(3)   Support and promote the mission, purpose and goals of the SRT.

(b)   Should a Chapter be declared inactive or a Chapter's charter be revoked, as set forth herein, the Chapter's treasurer shall submit a final accounting of Chapter funds and forward the funds from the Chapter's account to the Office Manager within thirty (30) days of Executive Committee electing to revoke a Chapter's charter or to inactivate a Chapter; and

(c)   Should a Chapter request reactivation within one (1) year of the date of a Chapter becoming inactive, the Chapter's funds shall be returned. Otherwise, the funds will become the property of the SRT.

ARTICLEII-CHAPTER ORGANIZATION

Section 2.1 - Officers.

Each Chapter shall have a president, secretary and treasurer, together with other such officers as deemed necessary to perform its duties.

Section 2.2 - Election of Chapter Officers and Term.

(a)   Elections of officers shall be held on or before March 1;

(b)   The term of office shall be for one (1) year;

(c)   Officers shall be elected by a majority vote of the primary Chapter Members present;

(d)   Dual Chapter Members may not hold elective office or vote on any Chapter matters; and

(e)   Should an officer be unable to complete his term of office, the remaining Chapter Officers shall appoint a primary Chapter Member to fill the unexpired term.

Section 2.3 - Annual Chapter Report.

(a)    The annual Chapter report shall be submitted to the Office Manager before January 31; and

(b)   The annual Chapter report shall contain at a minimum, the following:

(1)    Names of the newly elected officers, their addresses, telephone numbers and other pertinent contact information;

(2)    Current year's Chapter activities, programs and observances of Republic of Texas historical dates which further the purpose, mission and goals of the SRT;

(3)    A financial statement listing major revenue and expenses, together with a photocopy of the Chapter's December 31 bank statement(s); and

(4)    Names of Members who have died in the past calendar year.

Section 2.4 - Rebate.

(a)   Each Chapter having submitted its annual report shall receive a monetary rebate as approved by the Secretary General.

(b)   The rebate shall be calculated at the rate of Six Dollars ($6) for each Dual, Regular and Life Member of their Chapter as of January 1.

Section 2.5 - Inactive Chapter Members.

(a)    Each year all Chapters shall contact and attempt to reinstate inactive Members.

(b)   A list of inactive Members shall be provided by the Membership Committee to all Chapter presidents sixty (60) days before the Annual Meeting.

ARTICLE III-DISTRICTS AND DISTRICTRE PRESENTATIVES

Section 3.1 - Districts.

(a)   A District shall be situated in a common geographic area;

(b)   The President General shall appoint a Member as a representative for each District ("District Representative"); and

(c)   The District Representative shall be sworn in at the Annual Meeting banquet.

Section 3.2 - District Representatives-Requirements, Duties and Quarterly Reports.

(a)    Requirements

The District Representative shall be a primary Member of a Chapter in the District, unless the President General grants an exception.

(b)   Duties shall include:

(1)    Contact each Chapter president in his District at least once a quarter for the purpose of assisting the officers in promoting the SRT's purpose, mission and goals;

(2)     Assist in establishing and maintaining Chapters in his District;

(3)     Perform such other tasks as may be assigned to him by the President General or the Second Vice President General; and

(4)     Attendance at no less than two (2 )Quarterly Meetings and the Annual Meeting.

(c)    Quarterly Reports

Each District Representative shall prepare and submit a written report to the Second Vice President General and the Office Manager no less than seven (7) days prior to the Quarterly Meeting.

(1)     Reports shall contain notable Chapter events, activities, programs and projects occurring during the previous quarter and upcoming events, activities, programs and projects.

(2)    Deliver a brief oral report at the Quarterly and Annual Meetings on the highlights of the District's most recent quarterly activities.

ARTICLE IV-INSIGNIA, DESCRIPTION AND USE

Section 4.1 - Official Ribbon.

The official ribbon ("Ribbon") shall be a stripe of azure blue, approximately one inch (1") wide, bound by a single parallel stripe of white and red.

Section 4.2 - SRT Medallions.

The Medallion is a metal emblem struck in the exact replica of the Insignia as set forth in Article III-Corporate Seal of the Constitution.

(a)    Past and present Executive Committee members and past or present presidents of Chapters may wear the Medallion, suspended from the Ribbon, around their necks;

(b)   All Members may wear the Medallion suspended from the Ribbon, on the left breast pocket of a dress coat; and

(c)    The Medallion Lapel Pin shall be worn on a Member's left lapel of a dress jacket.

Section 4.3 - Use of SRT Medallions.

(a)   Medallions should be displayed by Members at all SRT events and meetings;

(b)   The Medallion shall not be worn in any place where it would be inappropriate or could bring dishonor to the SRT or its Insignia; and

(c)   No casual wearing of the Medallion is authorized.

Section 4.4 - President General's Medallion.

(a)    The President General's Medallion shall be the Medallion, as set forth herein, but with rays from a sunburst surrounding it;

(b)   The Medallion shall be suspended from a ring of gold from the Ribbon and worn around the neck by the incumbent President General;

(c)    Past Presidents General shall wear the Medallion suspended from the Ribbon on the left breast pocket; and

(d)   The Medallion shall be worn by the President General at all SRT events and meetings and any other appropriate dress functions.

Section 4.5 - Approval for Insignia Use.

(a)    Any requested public use of the Insignia, which is not set forth in Section 4.3, shall be sent in writing, together with a drawing or prototype, for review by the Logo Committee;

(b)   The request shall be submitted no less than thirty (30) days prior to the next Quarterly Meeting;

(c)    The Logo Committee shall report the request of the proposed insignia use together with its recommendation to the Executive Committee for approval at the next Quarterly Meeting;

(d)   Print: All Stationary letterhead and business card lettering and logos will be in Pantone 287 (Royal Blue); and

(e)  Clothing: All clothing application must be approved by the Executive Committee.

ARTICLE V-MEMBERSHIP

Section 5.1 - Regular.

A male eighteen (18) years or older, who is a direct lineal descendant of a resident of the Republic of Texas prior to

February 19, 1846, is eligible for membership upon submission of the appropriate SRT membership application, payment of the required fee and approval of the Historian General, Secretary General and President General.

Section 5.2 - Junior.

(a)   A male under the age of eighteen (18) years who otherwise meets the requirements of Regular membership is eligible upon submission of the appropriate payment of required fee and application for review and approval as set forth in Section 5.1.

(b)   The application shall contain the signature of the parent or guardian approving its submission.

Section 5.3 - Life.

A male who meets the requirements of Regular or Junior membership, as set forth in Section 5.1 and 5.2, respectively, is eligible to be a Life Member upon submission of the appropriate application, if applicable, and payment of the Life membership fee.

(a)    Regular Member

(1)    A Regular Member between the ages of eighteen (18) and forty (40) years, inclusive, shall tender the membership fee of Seven Hundred Fifty Dollars ($750).

(2)    A Regular Member over the age of forty (40) shall tender the membership fee of Six Hundred Dollars ($600).

(b)   A Junior Member shall tender a fee of One Thousand Dollars ($1,000).

Section 5.4 - Senior.

A Regular Member, who has reached the age of seventy (70) years, who is current with his dues and has been a Member for ten (10) years, may apply in writing to the Administrative Assistant for Senior membership. The Executive Committee, at its sole discretion, is hereby authorized and empowered to grant Senior membership. Senior Members shall be granted  a 50% (percent) discount on their current annual dues.

Section 5.5 - Posthumous.

Application on behalf of a male who died after March 30, 1922, and who meets the requirements of Regular or Junior membership is eligible. A nonrefundable processing fee of One Hundred and Fifty Dollars ($150) shall accompany each such application. A certificate of membership and a grave marker shall be presented to the family of each approved applicant.

Section 5.6 - Honorary.

(a)    A male not meeting the lineal descent requirement as set forth in Section 5.1, yet has furthered the purpose, mission and goals of the SRT and has rendered other outstanding service to Texas, may be considered for membership:

(1)    A Chapter may submit to the Executive Committee a resume of the nominee outlining his accomplishments at the Winter Quarterly Meeting for discussion and approval by the Executive Committee.

(2)    The Executive Committee shall submit the nominee(s)'s name(s) at the next Annual Meeting for Member vote.

(3)    There shall be no limit on the total number of Honorary Members on the SRT membership rolls; however, no more than three (3) Honorary Members may be elected at any Annual Meeting.

(b)    An Honorary Member cannot vote at any SRT meeting or hold any elective office.

(c)    An Honorary Member shall not remit annual membership dues.

(d)   This membership expires upon the death of the Member.

(e)   An Honorary Member's lineage shall not be used for SRT membership by his heirs.

(f)    An Honorary Member may serve on a committee.

Section 5.7 - Application, Fees and Annual Dues.

(a)    Applications.

(1)     All applications, whether original or supplemental, shall be signed, notarized and sent with the required fee to the Administrative Assistant. If approved by the Historian General, the application shall be forwarded to the President General and the Secretary General for their approval and signature.

(2)    One ancestor may be acknowledged by the SRT for each approved application. A supplemental application shall be submitted to acknowledge an additional ancestor. A fee of Thirty Dollars ($30) shall be required for each supplemental application.

(3)     At the sole discretion of the Historian General, any application not providing complete documentary proof of lineage as set forth herein shall be rejected.

(b)   Fees.

(1)     A nonrefundable processing fee of Seventy Five Dollars ($75) shall accompany each new application for Regular or Life membership. If the applicant's membership is approved, the pro-rata portion of the current year's dues shall be waived.

(2)     A nonrefundable processing fee of Fifty Dollars ($50) shall accompany each application for Junior membership. A Junior Member will not be liable for payment of annual dues and shall not have the privilege of voting or holding office. Upon reaching the age of eighteen (18) and payment of the next full year's annual membership dues, a Junior Member will automatically become a Regular Member of the Chapter with which he is currently affiliated.

(c)    Annual Dues.

(1)     Annual dues notices shall be mailed no later than October31.

(2)     Annual dues will be considered delinquent and the Member's name shall be placed on inactive status as of December31, unless extended by the Executive Committee.

(3)     A Member suspended for nonpayment of dues may be reinstated by paying his current year's dues and a Fifty Dollar ($50) reinstatement fee. Upon request of the Member, the payment of the reinstatement fee may be waived by a majority vote of the Executive Committee.

(4)     The annual dues for Regular Members shall be Fifty Dollars ($50).

(5)    Any Member who serves in the armed services or is called to active duty from the Reserves or National Guard shall be exempt from the payment of dues for the period of his active military service. 

Section 5.8 - Transfers.

A Member may transfer his primary membership from one Chapter to another. Such transfers shall be requested in writing and submitted to the Office Manager.

Section 5.9 - Dual Chapter Affiliation.

(a)   A Member may hold multiple Chapter memberships. The request for such membership shall be submitted to the Administrative Assistant. Upon payment of a Six Dollar ($6 )fee, the Member's name will be placed on the roster of the requested Chapter.

(b)   A Dual Chapter Member cannot vote or hold elective office.

(c)   A Dual Chapter Member may serve on a committee.

Section 5.10 - Annual Meeting Fees and Voting.

(a)    Regular Members having paid their current annual dues, Life and Senior Members may vote at the Annual Meeting upon payment in advance of any required meeting fee.

(b)   Regular, Life and Senior Members must be present at the Annual Meeting to vote; no proxy vote may be cast.

ARTICLE VI-OFFICERS AND DUTIES 

Section 6.1 - President General.

The duties of the President General:

(a)    Shall be the supreme administrator and Officer over all SRT affairs and functions, including committees and Chapters;

(b)   Preside at the Annual Meeting and Quarterly Meetings;

(c)    Call meetings at any reasonable time or place within the State of Texas, as he may deem necessary;

(d)   Appoint the chairmen of all Standing and Special Committees and shall approve all committee members selected by its chairman;

(e)    Countersign all checks in excess of One Thousand Dollars ($1,000) drawn against funds of the SRT;

(f)    Represent the SRT at all statewide social events and meetings; and

(g)   Oversee, direct and supervise the Office Manager.

Section 6.2 - First Vice President General.

The duties of the First Vice President General:

(a)    Plan the Quarterly Meetings and Annual Meeting and report to the President General for final approval of all events;

(b)   Preside over all meetings and perform all duties of the President General when the President General is absent or unable to serve; and

(c)    Perform such other duties as may be assigned to him by the President General or Executive Committee.

Section 6.3 - Second Vice President General.

The duties of the Second Vice President General:

(a)   Chair the Membership Committee;

(b)   Manage, assist and direct the District Representatives;

(c)    Preside over all meetings and perform all duties of the President General when the President General and the First Vice President are absent or unable to serve; and

(d)   Perform such other duties as may be assigned to him by the President General or Executive Committee.

Section 6.4 - Secretary General.

The duties of the Secretary General:

(a)    Insure that the minutes of the Quarterly Meetings and Annual Meeting are recorded and transcribed accurately;

(b)   Oversee the record keeping function of the SRT and report to the President General ways to improve said function and secure said records;

(c)    Countersign all checks, in the absence of the Treasurer General; and

(d)   Perform such other duties as may be assigned to him by the President General or Executive Committee.

Section 6.5 - Treasurer General.

The duties of the Treasurer General:

(a)    Review all bank, brokerage and financial records and statements of all funds and assets of the SRT;

(b)   Prepare an itemized quarterly and annual report for the President General and Executive Committee;

(c)   Maintain complete and accurate account of all expenditures made, which shall be likewise reported;

(d)   Prepare and update an annual budge;

(e)   Sign all checks drawn upon SRT funds and secure the countersignature of the President General for all such checks in excess of One Thousand Dollars ($1,000);

(f)    With oversight and approval by the President General, plan, review and manage all investments and assets to maximize their safety and return;

(g)   Submit to the President General and Secretary General a monthly statement showing amount of cash on hand and an annual recapitulation of these monthly reports; and

(h)   Perform such other duties as may be assigned to him by the President General or Executive Committee.

Section 6.6 - Historian General.

The duties of the Historian General:

(a)   In a timely manner examine, approve or disapprove the applications by prospective Members regarding their genealogical eligibility;

(b)   Submit reports of activities at the Annual Meeting and Quarterly Meetings; and

(c)    Perform such other duties as may be assigned to him by the President General or Executive Committee.

Section 6.7 - Chaplain General.

The duties of the Chaplain General:

(a)   Open and close all meetings with an appropriate prayer;

(b)   Arrange and conduct a memorial service honoring deceased Members at each Annual Meeting;

(c)   Maintain the Chaplain General's section of the SRT Procedures Manual; and

(d)   Perform such other duties as may be assigned to him by the President General or Executive Committee.

Section 6.8 - Committeemen.

The duties of the Committeemen shall be to perform tasks as assigned by the President General.

ARTICLE VII-EXECUTIVE COMMITTEE DUTIES

Section 7.1 - Executive Committee.

Executive Committee shall:

(a)    Attend and actively participate in all of the Quarterly Meetings and the Annual Meeting;

(b)   Strive to promote the purpose, mission and goals of the SRT;

(c)    Set an example of participation and leadership in all SRT activities;

(d)   Promptly perform all other duties that are assigned by the President General; and

(e)   Hire and terminate the Office Manager and temporary contract personnel.

ARTICLE VIII-COMMITTEES, DUTIES AND REPORTING

Section 8.1 - Standing Committees and Duties.

The President General shall appoint Standing Committee chairmen as set forth in Article IX of the Constitution.

(a)    Archives Committee

The committee shall maintain oversight for safekeeping of the archives, records and artifacts of the SRT.

(b)   Bylaws Committee

The committee shall review, report and recommend any proposed amendments to the Constitution and/or Bylaws asset forth in Article XVII of the Constitution, to the Executive Committee for consideration.

(c)    Education Committee. The committee shall:

(1)    Promote interest in the history of Texas with primary attention being paid to the period of the Republic of Texas; and

(2)    Review Texas history books and teaching curriculum used in Texas schools to insure historical accuracy. 

(d)   Finance Committee

The committee shall:

(1)    Be chaired by the Treasurer General;

(2)    Assist Treasurer General in the managing and reporting of SRT finances; and

(3)    Advise and counsel the Treasurer General and President General in matters of investing and protecting assets of the SRT.

(e)    Historical Dates Observance Committee

The committee shall promote and organize the observance of Republic of Texas historical dates and events by the SRT and its Chapters.

(f)     Hospitality Committee

The committee shall plan, arrange and provide refreshments and h'ordeuvres for social hours prior to the Quarterly and Annual Meetings and other SRT activities that provide and encourage socialization among the Members.

(g)   Information Technology Committee.

The committee shall:

(1)    Maintain, edit and revise in formation contained on the SRT website and social media sites, and keep all content current;

(2)    Provide technical assistance to Chapters and recommend discrepancies to the First Vice President General for Executive Committee action; and

(3)    Recommend to the Executive Committee in formation technology policies and guidelines for the SRT and Chapters, contained in the SRT Procedures Manual.

(h)  Logo Committee

The committee shall review requests for the use of the SRT Insignia and provide recommendations to the Executive Committee for consideration.

(i)    Membership Committee

The committee shall:

(1)    Be chaired by the Second Vice President General;

(2)    Promote the securing of new Members and review the membership rolls to insure they are being maintained in good order; and

(3)    Sixty (60) days before the Annual Meeting, the committee shall forward to each Chapter President a list of Members who are  delinquent in their dues, organize and oversee Chapter presidents to contact said delinquent Members and urge reinstatement.

(j)    Presidio La Bahia Award Committee

The committee shall:

(1)    Plan and organize the annual ceremony at the Presidio La Bahia; and

(2)    Coordinate the judging for the Presidio La Bahia Award.

(k)    Publicity Committee

The committee shall publicize the SRT purpose, mission and goals by preparing appropriate information for the press and other agencies, covering the aims, activities, and accomplishments of the SRT.

(1)     Summerfield G. Roberts Award Committee

The committee shall:

(1)     Be chaired by the First Vice President General;

(2)     Supervise the character, strength and deeds of the residents of Texas and the important events during the years of the Republic of Texas;

(3)    Plan and arrange the annual Summerfield G. Roberts Award luncheon; and

(4)    Organize and promote the annual book sale at the annual award ceremony luncheon.

(m)   The Texian Committee

The committee shall write, review, edit and publish The Texian. The official publication of the SRT.

Section 8.2 - Reporting.

Committee chairmen shall:

(a)    Submit in writing quarterly reports to the Office Manager one (1) week in advance of the Quarterly Meetings containing committee action, activities and information of note; and

(b)   Submit in writing an annual report summarizing the year's activities to the Administrative Assistant two (2) weeks in advance of the Annual Meeting.

ARTICLE IX-KNIGHTS OF THE ORDER OF SAN JACINTO ELECTION, INVESTITURE AND OFFICERS

Section 9.1 - Officers.

(a)   The Knights of the Order of San Jacinto ("Knights") shall elect a Knight Commander, a Secretary and such other officers as deemed necessary.

(b)   The officers so elected shall be its Executive Committee.

Section 9.2 - Elections.

The election of a Member to the Knights shall be in the following manner:

(a)    Any Member or Chapter may submit in writing to the Executive Committee, the name of one or more persons the Member or Chapter wishes to be considered for knighthood, together with a statement of that individual's qualifications for the honor;

(b)   At the Winter Quarterly Meeting, the Executive Committee may select no more than three (3) nominees from the resumes submitted;

(c)    Voting shall be by secret ballot only;

(d)   Each nominee selected must receive a two-thirds (2/3) vote by the Executive Committee;

(e)    Following the Executive Committee's vote, the Knight Commander shall notify the Knights of the nominees;

(f)    A three-fourths (3/4) affirmative vote of the Knights responding shall be required prior to the nominees' names being submitted for election at the Annual Meeting;

(g)   All secret ballots must be received and counted within thirty (30) days prior to the Annual Meeting; and

(h)   The Secretary General shall submit the nominees' names at the Annual Meeting. Any nominee who shall receive a three-fourths (3/4) affirmative vote of Members shall be elected as a Knight.

Section 9.3 - Investiture.

(a)    Investiture shall take place at the Annual Meeting banquet according to the ritual adopted, unless circumstances require a different place and time;

(b)   Such meetings shall be open to the Members; and

(c)    The Knight Commander shall adopt and organize the ceremony for investiture of newly elected Knights and adopt the regalia and insignia for its officers and members.

Section 9.4 - Meetings.

(a)   An annual meeting shall be held following the Spring Quarterly Meeting.

(b)   Other meetings shall be held as deemed expedient by the Knight Commander.

ARTICLE X-AWARDS, HONORS AND CERTIFICATES

Section 10.1 - Awards.

Should no winner be selected for any award or category, the cash award lapses.

(a)    Chapter Archives Award:

(1)    The award is organized, planned and judged by the Second Vice President General and three District Representatives, chosen by him in accordance to the rules and conditions contained in the SRT Procedures Manual.

(2)    The award is selected and presented to a Chapter that best presents and chronicles its last twelve (12) months' activities and best exemplifies the purpose, mission and goals of the SRT. The certificate and a check in the amount of at least One Hundred Dollars ($100) are presented at the Annual Meeting banquet.

(3)    From time to time, the Chapter Archives Award may be endowed by a Member who can select an honorary name for the award with the prior consent and approval of the President General.

(b)   Distinguished Service Award:

The President General, at his sole discretion, may select a Member to receive the award. The award is bestowed to a Member who demonstrates outstanding and exemplary service to the SRT during the year.

(c)    District Representative of the Year Award:

The award is bestowed upon the District Representative who has selflessly executed his duties of office and has gone beyond the call of duty to promote Chapter formation or reactivation, the recruitment or retention of Members and promotion of the purpose, mission and goals of the SRT. The District Representative of the Year is selected by the President General and the Second Vice President General.

(d)   Educator of the Year Award:

The award is bestowed upon a teacher or administrator of an accredited public or private school that has, by exceptional and outstanding efforts or activities, promoted the study of the history and heritage of the Republic of Texas. Chapters shall nominate eligible individuals inwriting before the Winter Quarterly Meeting for Executive Committee approval. The award is bestowed at the Annual Meeting banquet.

(e)    Lifetime Achievement Award:

(1)    The award is bestowed upon a Member who is recognized for his life's unmatched and exceptional service, devotion, achievement and dedication to the SRT, its purpose, mission and goals. No more than one Member shall receive this award annually. It may not be given posthumously, but the award will be bestowed, if authorized before the Member's death.

(2)    The committee shall consist of the President General, First and Second Vice Presidents General, Immediate Past President General and Knight Commander. The Member is elected by four-fifths (4/5) vote of the committee immediately following the Winter Quarterly Meeting.

(f)     Presidio La Bahia Award:

Literary awards may be bestowed annually for an outstanding published book or paper dealing with the Spanish Colonial period of Texas. The firs place winner shall receive a check in the amount of at least One Thousand Two Hundred Dollars ($1,200) and the Presidio La Bahia medal. The second place winner shall receive a check in the amount of at least Five Hundred Dollars ($500). The third place winner shall receive a check in the amount of at least Three Hundred Dollars ($300).

(g)   Summerfield G. Roberts Award:

An annual award bestowed on an author of a book, paper or other literary work best exemplifying and demonstrating the historical event(s) and/or personage(s) during the Republic of Texas as selected by the committee composed of three of the most recent available recipients and the First Vice President General. The awardee shall receive a check in the amount of at least Two Thousand Five Hundred Dollars ($2,500) and the Summerfield G. Roberts medal.

(h)   Texas History Essay Contest Award:

A committee shall select the outstanding essay from graduating seniors of an accredited public, private or accredited home school. The award is given during the commemorative ceremony at the San Jacinto Battleground ceremony on April 21, by the chairman and the President General.

(i)     William Gordon Bachman Award:

The award is presented annually to the Chapter that has experienced the largest percentage membership growth during the calendar year. This Chapter shall receive a certificate and a check in the amount of at least One Hundred Dollars ($100). The presentation is made at the Summerfield G. Roberts Award luncheon.

Section 10.2 - Honors.

(a)    President General's List

The President General, at his sole discretion, shall bestow this honor on a Member(s) for outstanding and exceptional service to the SRT during the calendar year. The certificate is presented during the Summerfield G. Roberts Award luncheon by the President General.

(b)   Veteran Medal

The Veteran Medal is available, at Member's cost, to any Member who served on active duty in any branch of the United States armed services, as evidenced by a copy of the individual's DD-214 or, similar qualifying documents or, is currently enlisted as evidenced by a copy of the individual's government orders for assignment.

Section 10.3 - Certificates are issued by the Chapters upon request to the Office Manager.

(a)    Chapter Certificate of Appreciation

The Chapter Certificate of Appreciation is available to any Chapter for presentation to an individual, organization or business that is supportive of the Chapter or the purpose, mission and goals of the SRT.

(b)   Eagle Scout Certificate

The Eagle Scout Certificate is available to any Chapter for presentation to a Boy Scout who has earned the rank of Eagle during the current year.

(c)    Texas Flag Certificate

The Texas Flag Certificate is available to any Chapter for presentation in its community to an individual or business for exhibiting Texas spirit by displaying the Texas flag on a daily basis.

ARTICLE XI-OFFICE MANAGER

Section 11.1 - Employment.

The Executive Committee may employ an individual as Office Manager at the SRT corporate office. A condition of employment is the assurance by the Office Manager of no conflict of interest with SRT and the agreement to maintain the confidentiality of SRT information and verification of same by signing a Confidentiality and Non-Disclosure Agreement.

 Section 11.2. Office Manager Selection.

All applications for Office Manager shall be reviewed by the President General for an initial selection; an initial interview of selected applicant(s) may be conducted virtually or in-person with the President General, First Vice President General, Immediate Past President General and any other persons deemed necessary or helpful in reviewing an applicant’s application. If a subsequent interview(s) of one or more applicant(s) is/are deemed necessary, the President General, First Vice President General and Immediate Past President General shall arrange for such virtual or in-person interview(s). If one or more applicant(s) is/are selected for final review, the Executive Committee shall make the final selection, either virtually or in-person.

Section 11.3 - Duties and Responsibilities.

Duties and responsibilities include:

(a)   Maintain the SRT books and records

(b)   Receive and respond to correspondence and communications.

(c)   Accounts receivable and payables management and other necessary SRT accounting functions including payment processing and coordination with accounting firm to assure timely payment of taxes;

(d)   Maintain and manage membership records.

(e)   Prioritize time to efficiently manage the office and the responsibilities.

(f)    Record and transcribe the minutes of the Quarterly and Annual Meetings

(g)   Report office or operational issues to the President General or Executive Committee for resolution.

(h)   Coordinate with the Historian General in routing new applications through the approval process.

(i)     Prepare and forward certificates of membership to new Members.

(j)     Assemble articles and photographs for The Texian.

(k)    Manage store operations including PayPal account.

(1)    Manage temporary hires as necessary.

(m)  Any other such duties as shall be assigned to the Office Manager by the President General.

Section 11.3. - Bonding.

The Office Manager shall make a good and sufficient bond in such sum and in such terms as may be decided upon by the Executive Committee, the premium of which shall be paid from the funds of the SRT.

ARTICLE XII-NOTIFICATION TO THE MEMBERSHIP

Section 12.1 - Notification.

Notification of Members as required herein shall be given by one or more of the following methods: US mail; email; facsimile; website posting or printed announcement in The Texian.

APPROVED CHANGES:

1.  Amended and revised April 5, 2008: Article II, Section 2.3 and Section 2.4

2.  Amended and revised April1 3, 2013: Article VIII, Section 8.1 (m)->(g) [alphabetizing changes order]

3.  Amended and revised April1 1, 2015: Article X, Section 10.1 and (a) (2),(f),(g) and (i)

4.  Amended and revised April 9, 2016: Article VIII, Section 8.1 (g) (2)

5.  Amended and revised March 3 2018: Article X, Section 10.2 (b)

6.  Amended and revised March 21, 2020: Article XI Section 11.1, Section 11.2 (c), (k-m), Section 11.3

7.   Amended and Revised March 18, 2023: Article I; Section 1.3

8.   Amended an Revised March 18, 2023: Article IV; Section 4.5

9.   Amended and Revised March 28, 2025 : Article I

10.  Amended and Revised March 28,2025: Article 1; Section 1.3

11.  Amended and Revised March 28, 2025: Section 5.4

12.  Amended and Revised March 28, 2025;Article XI, Section 11.1, Section 11.2